Word Processing: 10 Cool Keyboard Tricks

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While editing a manuscript, I found a need to make the process faster with the use of hotkey (keyboard shortcuts), wildcards, and some keyboard tricks to get things done.

These work only in MS Word.

Doing this

Does this

Pressing the dash key 3x will create a horizontal line in your document

== =

Pressing the equal key 3x creates a double line in your document

Ctrl   H

Opens the Find/Replace feature.

Ctrl  E

Aligns text and graphics to center

=rand(08,10)

Type this in your document creates random text if you ever need to add random text.

^p^p

^p

Using Find/Replace, put ^p^p in Find and ^p and this removes manual spaces between paragraphs

Ctrl  SHIFT  m

Inserts a comment where you put your cursor in the document.

SHIFT  F7

Pressing these two keys open the built in Thesaurus. You can often find synonyms by RIGHT-CLICKING over a word. You will choices of words to use.

LEFT CLICK

The mouse

Clicking a word twice will highlight the word. Click three times, and you select the entire paragraph.

 

Find these useful? Share with your friends, subscribe, or leave a comment to let me know. If you have any questions or ideas you’d like me to post a blog about, leave me a note.

Portable apps for the Personal Computer

portableappPortable apps are application that are small enough to work off a flash drive, which enables users a means to work off an external drive.

Why use a portable drive? I own a Windows Pro tablet, which doesn’t have a very large hard drive. Portable apps allow me to use programs without having to install them because I’m working off the flash drive.

I can also share programs with multiple systems. I can switch between the tablet and my desktop PC.

Since the programs are smaller, you can also use these versions if you don’t like the software taking up lots of space on your hard drive.


Some suggested apps:

Portable browsers. You can use Chrome or Firefox easily off a drive, so you can store  your book marks and settings.

Chrome by Google

Firefox by Mozilla

Office Suites. Similar to MS Office, LibreOffice and OpenOffice offer word processing, spreadsheets, and presentation within the software suite. All fits on a flash drive too.

OpenOffice

LibreOffice

Messaging. Need to chat online? Use the following program to chat and manage your network of online social messaging service.

Pidgin– Chat with AOL Yahoo, MSN, and ICQ users in a single app.

Security.  Use this to scan computers with a flash drive.

ClamWin  On the go anti-virus software.

KeePass securely stores passwords.

Graphic Image Editing or Viewing. On the go editing of photos and images.

FotoGrafix is lightweight editor. Easy to learn too.

Infranview works with lots of formats, so you can view the graphic. This includes a few editing features as well.

Sound, music, and video. Here are some apps to create and edit sound as well as video.

Audacity is an easy to use sound recorder and editor.

VLC video player. This doesn’t edit or create, but allows you to view many different format of videos. If you have problems opening a video file, this can help.

There are so many more portable apps you can use, there are only ones I’ve used and can verify are useful, but if you visit PortableApps.com, you can find many more programs to select.

Google Gmail- Setting it up as default email in Chrome

google gmailYou may find that when clicking links in web sites to send email, you get Outlook email popping up. If you use primarily Gmail, this can be frustrating.

Want Gmail to be the default email handler? Here’s a quick tutorial:

1. Open your Gmail in the Chrome Browser and sign into your account.

2.  Take note at the upper right-hand corner of the browser, there is an icon chrome icon called the Protocol Handler icon.

3.  Click on that; this switches your default email handler to Gmail.


If you cannot see the icon, there is another way;

  • Go to Chrome settings using the small Settings icon chrome settingslocated at the upper right hand corner of the Chrome browser.
  • At the bottom of the Settings screen, click Advanced settings.

advanced settings

  • Now scroll to Privacy.
  • In the pop-up window, you will need to scroll down to Handlers.

handlers

  • Select the drop down menu for Gmail and click Done.
  • You now have your Gmail email as your default handler of email.

If you found this helpful, please comment, subscribe, or visit again for more tips and tutorials.

10 Amazing Window Shortcuts You Aren’t Using (video)

hotkeys

I use many keyboard short cuts, otherwise known as hotkeys, to do things on the computer. It helps to know the shortcuts to speed things up, but also it cuts down on the switching the mouse-clicking.

Some main hotkeys I use..

Hotkeys What it does
Ctrl + S Saves your file
Ctrl + P Prints document
Ctrl + X Cuts selected text or graphic to clipboard
Ctrl + V Pastes what you’ve cut to clipboard to another window or file.
Ctrl + O Opens new file
Alt + F4 Closes the open window

Five Tech Helpers For Your Resolutions

Keeping resolutions can be heard enough on your own, but why not let technology help you along the way? Here are some tech to help you with your goals;

Google Keep keep track of your task lists and ideas on a page you can easily gain access too. This also includes an Android and iPhone app that syncs with your account.

Printable Planner This Pinterest board includes many planner related links, including stickers, and organizers you can print for free. You can get a paper planner, or use smart phones apps as well.

Diet/fitness trackers This service is free and includes both web-based and smart phone apps to keep track of diet and exercise. I prefer MyFitnesspal.com since it works great with so many tracking tech and smart phone apps that can track your exercise. Choose a fitness tracker you wear, or use your smart phone’s GPS.

Quitting smoking? Great. Use Since iQuit iPhone app to show how much time and money you save each day. You can use these trackers via a web site that does the same.

Cultivating productivity this year? Use the Pomodoro Technique. Use any number of smart phone apps as your timer, online timers, or get a real kitchen timer, and see if this technique helps improve your productivity.

What technology do you use to help with your goals? Post in comments.